Education Voucher Application Form

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Application Guide

Introduction

In 2018, Canadian courts approved a settlement in the case of Pro-sys et al. v. Microsoft Corporation et al. The first part of the settlement was for consumers and purchasers of volume licenses, such as large businesses. Thousands of Canadian businesses and individual consumers have participated in that claims process through a settlement website URL called https://www.ThatSuiteMoney.ca/.

A portion of the remaining settlement funds is available to K-12 schools and post-secondary institutions to support students across Canada with access to new computer hardware, software, and related training. This part of the settlement will be handled through Claim’s Administrator, Epiq Class Action Services Canada Inc. (Epiq), upon recommendations from an Oversight Committee.

Some educational institutions may have received vouchers through the first stage of the settlement. These institutions may apply for and receive additional hardware and/or software vouchers through the next stage of the settlement distribution.

The voucher distribution is aimed at improving facility with devices and software and improving overall educational outcomes for students, teachers, and post-secondary faculty.

K-12 schools which are underserved and/or remote will be prioritized in receiving hardware and software vouchers.

Similarly, the distribution of software vouchers to post-secondary institutions will prioritize institutions under 5,000 full-time equivalent students and those located in rural and/or remote areas across Canada.

Professional Development

Both hardware and software vouchers may also be redeemed for professional development services.

Key Steps

Step 1: Complete an online Education Voucher Application Form and apply for a voucher here:

Step 2: The Oversight Committee and Epiq will review the applications.

Step 3: Get your voucher.

  • Approved K-12 schools and post-secondary institutions will receive a voucher for hardware and/or software.
  • K-12 schools get vouchers for software and hardware.
  • Post-secondary institutions get vouchers for software only.

Step 4: Purchase new hardware or software from a list of Approved Products (see below).

Step 5: Get reimbursed by submitting a redemption request and proof-of-purchase to Epiq, which will approve and then provide the reimbursement.

FAQs

1. What proof of purchase is needed?

The proof of purchase is a copy of the original receipt for the purchase of the approved products. Institutions are not required to present a technology plan to use their vouchers.

2. Does the full voucher have to be used all at once?

No. If the valid proof-of-purchase for approved products is less than the full voucher amount, Epiq, will reimburse for the purchases and issue a new voucher for the balance.

3. What’s on the list of approved products?

K-12 schools may apply for vouchers for software and hardware.

Post-secondary institutions may apply for vouchers for software only.

Vouchers can be used to receive reimbursement for any of these products:

K - 12 Hardware

  • Personal computers, laptops and other PC hardware, including peripheral devices such as keyboards, mice, cooling bases, LifeCams, LifeChat, Wireless Displays, and Wireless adapters. Hardware does not need to be Microsoft hardware, but PCs must use Windows operating systems (Apple MacBooks and Google Chromebooks are not eligible).
  • Microsoft hardware (including Surface tablets, laptops and hubs).

K - 12 Software

  • Microsoft Windows;
  • Microsoft Azure;
  • Microsoft Productivity Suites (including Office 365 subscriptions, Dynamics 365 subscriptions, and constituents such as One Drive);
  • Microsoft Developer Tools;
  • Microsoft Enterprise Mobility (including Azure Active Directory, Azure Info Protection, Azure, RemoteApp, Azure Rights Management, Cloud Application Security, Enterprises Mobility, and Security lntune Multifactor Authentication);
  • Microsoft Server Operating Systems (including Biztalk, Exchange, Health Solutions, SharePoint, SOL, and System Center); and
  • Other Microsoft Software (including Minecraft, Minecraft Education Edition, and Intune).

A complete list of approved products for K-12 schools is available here

Post-Secondary Software

  • Microsoft Azure;
  • Microsoft Productivity Suites (including Office 365 subscriptions, Dynamics 365 subscriptions, and constituents such as One Drive);
  • Microsoft Developer Tools;
  • Microsoft Enterprise Mobility (including Azure Active Directory, Azure Info Protection, Azure, RemoteApp, Azure Rights Management, Cloud Application Security, Enterprises Mobility, and Security lntune Multifactor Authentication);
  • Microsoft Server Operating Systems (including Biztalk, Exchange, Health Solutions, SharePoint, SOL, and System Center); and
  • Other Microsoft Software (including Minecraft, Minecraft Education Edition, and Intune).

A complete list of approved products for post-secondary institutions is available here.

** Microsoft may add more products to this list.

4. Can vouchers be used for professional development?

Educational institutions can use some of the voucher amount toward professional development directly related to the new hardware and/or software they are purchasing. The following Microsoft-certified trainers are approved to provide training (remotely or in-person where possible) for K-12 schools:

  • CCI Learning (Computer Science, STEM, Microsoft Certifications);
  • Compugen Inc (Minecraft: Education Edition, Office 365, Microsoft 365, Microsoft Teams, Windows 10/11, Devices for Learning);
  • Fair Chance Learning (Azure for Faculty/Students, Computer Science, STEM, Education Transformation Framework, Microsoft Certifications, Microsoft Imagine Academy, Microsoft Learn, Minecraft: Education Edition, Office 365);
  • GRICS (Office 365, Microsoft 365, Microsoft Teams, Windows 10/11, Devices for Learning);
  • Logics Academy (Minecraft: Education Edition);
  • Saskatchewan Polytechnic (Azure for Faculty/Students, Computer Science, STEM, Education Transformation Framework, Microsoft Certifications, Microsoft Imagine Academy, Microsoft Learn, Minecraft: Education Edition, Office 365);
  • University of Calgary (Azure for Faculty/Students, Computer Science, STEM, Microsoft Certifications, Microsoft Imagine Academy, Microsoft Learn, Office 365, Microsoft 365, Microsoft Teams);
  • Stem Minds Corp (Computer Science, STEM, Minecraft: Education Edition); and
  • The Cobblestone Collective Ltd (Office 365, Microsoft Teams, Minecraft Education Edition, Coding and STEM, Microsoft Imagine Academy, Microsoft Curriculum, Microsoft Education Transformation Framework).

The following Microsoft-certified trainers are available to provide training (remotely or in-person where possible) for post-secondary institutions:

  • Saskatchewan Polytechnic (Azure for Faculty/Students, Computer Science, STEM, Education Transformation Framework, Microsoft Certifications, Microsoft Imagine Academy, Microsoft Learn, Minecraft: Education Edition, Office 365); and
  • University of Calgary (Azure for Faculty/Students, Computer Science, STEM, Microsoft Certifications, Microsoft Imagine Academy, Microsoft Learn, Office 365, Microsoft 365, Microsoft Teams).

These Microsoft-certified trainers will provide the educational institutions with an itemized invoice that the institutions can submit for reimbursement to Epiq.

For more information on trainers, visit: https://www.microsoft.com/en-CA/education/training-and-events/trainers#/trainers?country=Canada

To ensure accessibility for all students, Microsoft software includes adaptive features and functionality for those with special needs.

5. Can vouchers be used for certification exams for students?

For the post-secondary institutions, software vouchers may be used to receive reimbursement for the cost of Microsoft software certification exams for students provided by Microsoft approved resellers, such as CCI Learning, Compugen Inc., Insight, etc. These resellers will provide the educational institutions with an itemized invoice that the institutions can submit for reimbursement to Epiq.

For more information on the process, please contact Epiq, at: Education@ThatSuiteMoney.ca

6. Vouchers cannot be used:

  • to cover the cost of substitute teachers;
  • to expand and/or enhance internet and bandwidth;
  • for Apple or Google hardware or software;
  • to cover purchases outside of the voucher redemption period
    • for schools who received vouchers before October 30, 2022, the voucher redemption period is June 10, 2022 to June 30, 2028; and
    • for schools who received vouchers after October 30, 2022, the voucher redemption period is June 30, 2022 to June 30, 2028.
  • vouchers cannot be sold or transferred.

7. If the educational institution received vouchers from the first stage of the settlement distribution because the institution was a volume licensee of Microsoft, can it apply for additional educational vouchers?

Some educational institutions may have received vouchers through the first part of the settlement for being volume licensees of Microsoft. They may apply for and receive additional hardware and/or software vouchers.

8. If the educational institution has already received education vouchers, can it apply for additional educational vouchers?

Yes. Both K-12 schools and post-secondary institutions may apply for additional hardware and/or software vouchers. Their application will be considered and they will receive additional hardware and/or software vouchers if their application is approved.

9. What is the redemption period for the education vouchers?

If you received an education voucher before October 30, 2022, you can use your voucher for eligible products purchased between June 10, 2022 and June 30, 2028.

If you received a voucher after October 30, 2022, you can use your voucher for eligible products purchased between June 30, 2022 and June 30, 2028.

Program Timeline

The settlement funds will be distributed to educational institutions in three stages.

1. Preliminary Stage

The preliminary stage was activated in the Summer of 2022. Ten million dollars was distributed to a small number of selected institutions across Canada.

They were chosen based on region, language of instruction, and populations such as students that are low socioeconomic status, Indigenous, or new Canadians:

  • $5 million was distributed to 40 K-12 schools across Canada (including 12 in Quebec).
  • $5 million is being distributed to approximately 30 post-secondary institutions.

2. Stage 1

K-12 schools and post-secondary institutions are invited to complete an application form for vouchers for software and/or hardware.

Fall 2022: K-12 schools in remote and/or underserved, low socio-economic status, with high Indigenous and/or new Canadian enrolment, and post-secondary institutions with under 5,000 FTE students are invited to submit applications until January 31, 2023.

February 1, 2023 to August 31, 2023: All publicly funded K-12 schools and post-secondary institutions under 10,000 FTE students will be invited to submit applications.

September 1, 2023 to December 31, 2023: All publicly and privately funded K-12 schools and all post-secondary institutions will be invited to submit applications.

3. Stage 2

By July 2025, there will potentially be a further amount of settlement funds to distribute to K-12 schools and post-secondary institutions.

Further Information

For further information, please visit the settlement website at:

https://www.ThatSuiteMoney.ca/

Inquiries can be directed to the Claims Administrator:

Epiq Class Action Services Canada Inc.
P.O. Box 507 STN B
Ottawa ON K1P 5P6
Email: Education@ThatSuiteMoney.ca